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Let the NCAA use your athletic compliance

approach as a model for others to follow​

NCAA Compliance Strategy for the Professional

Consulting Services

Behind every successful NCAA compliance story is a thoughtful strategy.  At Proactive Sports Compliance, we've studied hundreds of institutions and isolated those that successfully comply effectively (20% or more) year after year.

We've put these successful performers under the microscope to find out what they do differently.  And now we can offer these insights to you - practical, research-based NCAA compliance strategies that just work.  A few have adopted some of the key elements of our CACMS framework.  

Research Goes Into Everything We Do

In 2010, we initiated our first research study of highly-successful institutions and their approach to NCAA compliance.  We've never looked back.  Every year since then we tweak our CACMS framework and add to our implementation tool kit so we can effectively deliver to our clients.  And we do them ourselves, thereby positioning our own anticipated growth and reputation.


Adopting a Systematic Approach to Resolving Your 

NCAA Compliance Obligations

Our CACMS Framework Offer Solutions That Are Unique To The NCAA Compliance Industry 

Collegiate athletics as many longstanding issues, but you can rest assured that Proactive Sports Compliance with it's unique approach, will provide an effective solution to help solve those problems.  Regardless of your location, our athletic compliance consulting assistance can be counted on.

After several years of researching the industry and speaking with experts involved with NCAA compliance, we have found that continuous compliance with NCAA rules has been an ongoing challenge.  Although the problem is well understood, the underlying issues are often not so readily apparent.  For example, in many cases our research as found that the key contributing factors why colleges and universities are challenged by NCAA rules compliance include:

  • Not having a clear fundamental athletic compliance policy that goes beyond defining the basic purpose and heightened obligations of NCAA compliance throughout the college or university system.   
  • Not having a detailed plan that clearly defines and outlines criteria's by which NCAA compliance will be achieved.
  • Not taking a comprehensive and systematic approach that address and measure NCAA compliance progress.
  • Reacting to NCAA infractions instead of anticipating and proactively addressing them. 
  • NCAA compliance in many instances not viewed as "shared-responsibility."
  • Not staying up-to-date with NCAA rules and reforms.

These are some of the reasons we thought our unique athletic compliance consulting services may be of interest to college and university presidents, athletic directors, faculty athletic representatives, senior athletic compliance administrators and other stakeholders nationwide.   

Using our framework, achieving the highest level of excellence in NCAA compliance entails the following approaches:

Collegiate Athletic Compliance

Management System Gap Analysis

We perform athletic compliance gap analysis as a part of the first step in the development of an athletic compliance management system.  This process includes comparing the state of the institution's current athletic compliance practices and establishing the framework for improved NCAA compliance performance going forward.  The gap analysis process is comprised of a comprehensive questionnaire, inclusive of over 150 questions and covers all the elements of our CACMS framework. 

Collegiate Athletic Compliance Management System Development

We will develop and help implement a comprehensive athletic compliance management system at your institution.  This framework will provide the mechanism to effectively comply with relevant athletic compliance rules, legislation, and policies, as well as other issues outside of NCAA requirements.  At the same time, it will anticipate and meet growing athletic compliance performance expectations and obligations.

Our Key Services 

  • CACMS Framework Development
  • CACMS Gap Analysis Assessment
  • Evaluate Athletic Compliance Policy
  • Identify NCAA Objectives and Targets
  • Identify NCAA Compliance Aspects
  • Prioritize NCAA Compliance Aspects
  • Determine NCAA Compliance Impacts
  • NCAA Monitoring and Measurement Development Strategy
  • NCAA Corrective and Preventive Action Development Strategy
  • Lay CACMS Groundwork

We will deliver an excellent framework that is geared towards ensuring the effective management and improvement of your institution's NCAA compliance performance.

Identifying NCAA Compliance Aspects

How does your college or university interface with athletic compliance requirements?

Athletic compliance aspects are elements of a college or university’s athletic compliance activities that interact with NCAA compliance requirements.  In other words, this is where you determine and prioritize your NCAA compliance performance and challenges.

To plan for and control its significant NCAA compliance impacts, a college or university must first know what these impacts are.  But knowing what the impacts are is only part of the challenge.  You also should know where these impacts come from and what to do about them.  

Sorting through the aspects and determining their related impacts is complex and can be time-consuming (e.g., if recruiting is an ongoing challenge, we must pin-point the specific challenges associated with recruiting, list them out, and determine the actual or potential impact on the institution.)  Once this has been accomplished, we must then develop procedures to correct the problems, and develop a training regimen to inform and educate stakeholders on the new procedures going forward.      

Why a CACMS-Based NCAA Compliance Strategy Must Be a Priority

It enables your institution to:

    • Address NCAA compliance proactively
    • Establish formal NCAA compliance policies and procedures
    • Extend beyond NCAA compliance obligations
    • Raise better awareness of institutional control
    • Improve NCAA compliance monitoring
    • Improve NCAA compliance staff performance
    • Promote cultural change and shared-responsibility

Laying the Groundwork for Effective CACMS Implementation

    • Obtain senior administration’s commitment
    • Choose a champion
    • Form an athletic compliance team
    • Build support and involve staff members
    • Conduct a preliminary review
    • Plan the process

The Benefits of Implementing a CACMS Approach

Help Identify NCAA Noncompliance and Reduce Financial Risk

Using the CACMS approach can save you money.  It can help you identify and address the causes of NCAA noncompliance and then eliminate the root causes.  This saves money in actual and potential fines and liabilities.  The CACMS helps identify potential non-compliance practices that can be changed or eliminated.

The institution saves money by adopting better rules and not paying for non-compliance or scandals.  Improved quality and efficiency can result from the planning process and the corrective action associated with a CACMS.

Improve NCAA Compliance Performance

A CACMS approach can help systematically track athletic compliance and other regulatory and non-regulatory performance.  When violations occur, the CACMS has a process to help determine the root cause of the problem and to improve the procedure. 

A CACMS provides a formal structure so that violations or nonconformities can be discovered and corrected in a systematic and timely fashion.  Over time, this certainly results in improved NCAA compliance performance, which has its own set of benefits.  Reporting or tracking of NCAA compliance indicators is often tied to nonconformance or infractions.

More Primary Benefits of A CACMS

        • Reduce Potential for Risks, Scandals and NCAA Compliance Infractions
        • Improve NCAA Compliance and Other Regulatory Costs
        • Reduce Exposure to NCAA Compliance Liabilities
        • Improve Demonstration of NCAA Compliance Due Diligence
        • Minimize Impacts of NCAA Compliance Activities
        • Reduce NCAA Compliance Legal Liability
        • Enhance Public Image Vis-à-Vis the Local Community, the NCAA, Government, and the Collegiate Athletic Compliance Industry at Large
        • Increase Competitive Advantage for Prospects Who Wants To Attend An Institution That Is Not In The News Too Frequently Due to Noncompliance Issues or Lacks Athletic Compliance Integrity  

Continual NCAA Compliance Improvement

Like other management system models, the CACMS has continual NCAA compliance improvement as its basis.  Planning, implementation, and review are all part of the CACMS, but it’s important to understand that you must periodically and continually check and improve your system.  The CACMS is not simply a plan or a program.  It is not a one-time process or exercise that your college or university goes through.

You don’t end up with a notebook or binder sitting on the shelf, never to be opened again.  The CACMS is how you operate.  It defines the actual procedures you use.  You must periodically and formally review those procedures and their outcomes to find areas of athletic compliance deficiencies.  Then you must correct the nonconformities, and document them.

Here are two ways to monitor the continuous progress of your NCAA compliance efforts:

Periodic Audits of Collegiate Athletic Compliance Management System

You should conduct quarterly audits or reviews of your CACMS framework.  The main purpose of this is to provide guidelines for maintaining the effectiveness of the institution's NCAA compliance activities to ensure continual NCAA compliance improvement.

Setting NCAA Compliance Objectives and Targets

Once you have conducted an initial athletic compliance review or audit and decided on which areas of your NCAA compliance performance to improve, you should set your college or university’s objectives and targets.  NCAA compliance objectives are the overall aims that your college or university sets to improve its NCAA compliance performance through its athletic compliance management system.

They indicate your college or university or athletic department’s aims (e.g., to ensure you’re not cited with any Level I or II infractions over the next five years.)  These are based on your institution’s athletic compliance policy, initial athletic compliance review, and list of NCAA compliance obligations.

NCAA compliance targets provide short-term goals on the way to achieving these overall objectives.  One objective can have several targets (e.g., one target could be to reduce potential Level III infractions by 90 percent in the first year.)  These aim to address any significant NCAA compliance aspects and incorporate specific legal requirements contained in legislations, consent decrees, and bylaws.

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